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San Luis Obispo Bicycle Club

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Standing Jobs

The San Luis Obispo Bicycle Club needs dedicated members who are willing to do the tasks that keep our club running. We are fortunate to have members volunteer to fill our Standing Jobs. Standing jobs carry over from year to year until such time as the volunteer notifies the Board that they wish to step down. Members are recruited by the Board to fill positions as standing jobs become open.

Century Steering Committee Clothing Coordinator Insurance Webmaster

Century Steering Committee

Email: century-steering-committee@slobc.org

Purpose

The Century Steering Committee is chaired by the Century Coordinator and is responsible for long and short range planning and administration of the Wildflower and Lighthouse Century rides.

Tasks

  • Review coordinator and captain reports from past events for possible improvements of next event
  • Review past routes and plan routes and rest stops for the coming year
  • Review and analyze previous event income and expenses and make financial decisions affecting the next event: registration fees; clothing prices; ride food; volunteer recognition elements; promotional giveaways.
  • Identify positions needing assistants for mentoring to eventually take over/back up key positions
  • Develop a Staffing Plan (organizational structure of coordinators, captains and volunteers) and oversee the volunteer recruitment processes.
  • Establish the volunteer recognition elements for each job.
  • Recruit job positions needed for early planning.
  • Identify positions that require assistants to be mentored for assumption of that role in the future.
  • Hold meetings with Rest Stop Captains and Food Purchasing to plan ride theme and food as desired.
  • Work with captains to establish needed team positions
  • Communicate final Staffing Plan to Webmaster so volunteer information and sign-up web pages and database can be prepared for the volunteer process.
  • Establish captain report content guidelines
  • Assist/support captains as required
  • Do community outreach and coordination to engage the public, State and municipalities or designate club volunteers to represent the club
  • Accept or delegate duties unplanned or unforeseen

Key Positions

  • Century Coordinator: Board Position: Max de Armendi
  • Clothing Coordinator: Standing Job: Will Benedict
  • Graphics Coordinator: Will Benedict
  • Permits & Reservations Coordinator: Marina Michel
  • Registration Coordinator: Karla Walls
  • Volunteer Coordinator: Kathy Starkey
  • Public Relations Coordinator: Mary Ann Gustafson
  • Rest Stop Logistics Captain: John Long
  • SLOBC Ride Coordinator: Board Position: Tim Rich
  • SLOBC Safety: Board Position: Barry Rands
  • Committee Member: SLOBC Members interested in participating.

Skills Required

  • Experience with email, word processing, spreadsheet and social media software

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Clothing Coordinator

Will Benedict, Email: clothing@slobc.org

Purpose

To oversee the design and production of clothing (e.g., Jerseys, T-shirts) for the Wildflower and Lighthouse Centuries and other club needs (e.g., member kits, special events, etc.).

Tasks

  • Shall be appointed by the President in consultation with the Board, and should make all reasonable efforts to allow the appointment of a successor at least ten months prior to the next Wildflower or Lighthouse ride.
  • May solicit other club members to assist in carrying out the position’s assigned duties.
  • Oversee the solicitation, selection, design, ordering, production, and delivery of all cycling clothing and t-shirts needed by the club.
  • Establish a common format and requirements for the creation and presentation of jersey design alternatives
  • Provide members an opportunity to vote on jersey design alternatives
  • Work with the designer of the preferred alternative to prepare the design for submittal to Voler.
  • Develop or oversee the development of Wildflower and Lighthouse Century T-shirt to reflect the essence of the selected jersey design.
  • Develop final order numbers and contract with vendors for the production of the Jerseys and T-Shirts.
  • Oversee the management of clothing purchased online.

Skills Required

  • Experience with email, word processing, and spreadsheet software
  • Experience with image editing and vector drawing software
  • Experience with Pinwheel and ClubExpress.

Jersey Designer

Members and friends have created the jersey designs we sell at our Wildflower and Lighthouse Century rides. Working with the Clothing Coordinator, all ideas for the upcoming century event will be finalized and presented to the club for selection of the one that will be produced. Selected designs become part of our Century Jersey History and as the designer you receive a free jersey.

If you are interested in developing a design:

Process Alternatives

A jersey design can be developed based on your drawing/art and computer skills. You can take advantage of any of the following process alternatives or combinations thereof.

  • If you are an artist, you can provide a high resolution photo of your artwork and the Clothing Coordinator will generate jersey design alternatives for you to review.
  • If you are a photographer, you can provide a high resolution photo and the Clothing Coordinator will generate jersey design alternatives for you to review.
  • If you can create a clear visual representation of your idea in any form and have identified the source if its parts, the Clothing Coordinator can work with you to generate the artwork and jersey design alternatives for you to review. This option takes additional lead time.
  • If you are knowledgeable in the use of Affinity Photos, Affinity Designer, Photoshop or Illustrator, the Clothing Coordinator can provide appropriate files that you can use to create your design.

Basic Jersey Design Requirements

Design elements may be created digitally or by using any art media or photography. All final design elements must be translated into digital form as either Affinity Photos, Affinity Designer, Illustrator or Photoshop files.

  • The design must work on jersey sizes from X-Small to 3X-Large – artwork is not adjusted for each jersey size.
  • Design elements that cross jersey seams (e.g., front to sleeve) will not align.
  • Any art/graphics used in a design must be the original work of the artist/designer or free public domain work or the rights for its use have been obtained.
  • Text must include the name of the century (e.g., Wildflower Century) and San Luis Obispo Bicycle Club.
  • The design must include the Voler logo on the front and back.
  • The SLOBC logotype must appear on the back of the collar.
  • The year must be placed on the inside of the collar. It may not appear anywhere else.
  • Keep all elements of a design in separate layers and/or files.

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Insurance

Jack Robison, Email: insurance@slobc.org

Purpose

Function as the SLOBC insurance liaison and administrator of the club's insurance policies

Tasks

  • Administer the "Errors and Omissions" or "Directors and Officers" (D &O) policy that provides financial protection for the Board and it's members as well as the Club. Renew the policy each year.
  • Administer the liability policy that covers Club Members during club sponsored rides and events. Renew the policy each year.
  • Obtain other Certificates on request as needed.
  • Obtain insurance certificates for the Wildflower and Lighthouse Centuries to cover the other agencies and businesses involved in putting on the rides
  • Provide the certificates to the appropriate contact person at each agency as directed by the Permits Captain

Skills Required

  • Experience with email, word processing and spreadsheet software

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Webmaster

Will Benedict, Email: webmaster@slobc.org
Marc Mumby, Email: webmaster-member@slobc.org

Purpose

Maintain the SLOBC Public and Member websites. Implement, administer, moderate, create content for and provide access to social media and digital accounts used by the club (e.g., ClubExpress, Jotform, Facebook, Instagram, email@slobc.org, etc.).

Tasks

  • Maintain and develop the websites
  • Add content and update pages as needed, appropriate or requested
  • Involve others in the development, maintenance and updating of the ClubExpress member site
  • Provide training and support for the use of the ClubExpress member site
  • Provide administrative access and assign administrative responsibilities to other members in consultation with the Board
  • Add and remove members as content creators in consultation with the Board
  • Maintain records of user names and passwords for accounts
  • Maintain records of members with access to or responsibility for each account
  • Train members in the use of communication tools
  • Assist content creators in the design of communications
  • Create formats as needed or requested
  • Create and add content as needed or requested
  • Create, edit and delete email groups
  • Moderate email groups to ensure appropriate membership and usage

Skills Required

  • Experience with email, word processing, and spreadsheet software
  • Experience with Photoshop or other image editing software
  • Experience with Dreamweaver or other website software
  • Experience with ClubExpress.