Clothing Bagging
Monica Robinson

Team Size: 5 (plus Captain)
Work Schedule: Week before pre-ride for 4 – 4.5 hours

Comments:
Bagging at my house, Elaine sent me the tags for the jerseys for the “Captains Rewards” and “Pre-Paid” since the jerseys don’t get pulled until following Sunday by the BOXING team, I pulled them from her boxes for the bagging team.   NOTE:  We do this as a courtesy for the volunteers. 

Coordination Required with Other Teams
•	Clothing Boxing (CBx) – Get “Captains Rewards” and “Pre paid orders” Jersey’s from the clothing boxing team captain or the labels so you can pull the jerseys prior to bagging day.
•	Clothing Coordinator (CC) – receive clothing order: T-shirts, Voler order from CC.  Get order info summary.
•	Pre-Ride and Lunch captains – Deliver (or captains pick up) pre-ride & lunch volunteer clothing before pre-ride.
•	Volunteer Coordinator (VC) – Check with volunteer coordinator to see if there are any changes, adds or exchanges of t-shirts to be added to Captain’s volunteer bags.
•	Receive spreadsheet of volunteer t-shirt orders, work with boxing team captain for label information.

Initial Tasks
•	Identify date for bagging, notify team members
•	Write a donation letter to Trader Joes for bags at least 3 weeks before bagging day ask for at least 30 - 50 bags 
•	Coordinate with other team captains 
•	Put together supplies (paper bags/reusable bags, plastic bags, labels, boxes, team lists, shirt count check list)
•	Receive 1) T-shirt Order,  2) Voler order,  3) boxes/lids from storage 
•	Assist Clothing Boxing Captain if needed

Day before Bagging Day
•	Pull the Jersey’s from the label’s the boxing Captain provided or Get the Jersey’s from the Boxing team Captain
•	Label each “Team” Bag by Captain’s Name and Location, attach a list of team members to each bag for the check list and clip the team labels to the bags for picking
•	Put each jersey in a Ziploc bag & put in the appropriate “Team Bags” ahead of time for the Bagging team members to match the t-shirt with.
•	Unload the boxes and Set up t-shirts for folding and counting by size and separate by long sleeve and short sleeve for the Bagging Team

Bagging Day
•	4 team members folded t-shirts and stacked by size and placed in stacks by long or short sleeve sizes
•	1 team member counted all the t-shirts once folded.
•	All team members packed out the team bags by matching up the bag and labels by placing each on the     t-shirt, if their was a jersey with the same name as a t-shirt in that bag the t-shirt was placed in the Ziploc bag provided and placed back to back with the jersey and resealed.  All t-shirts were counted for the team captain.   NOTE:  Next year I think I will have a 1 person check the bags as I think this might make the task go easier.
•	All other t-shirts were counted and packed out by size and separated by long-sleeve & short sleeve per box.  NOTE:  Pull t-shirts for Pre-Paid Boxing team first before packing up t-shirts into the boxes for the “Clothing Sales”

After Bagging 
•	Notify Lunch Captain shirts are ready for pick up or arrange for pick-up/delivery
•	Notify Pre-ride Captain shirts are ready for pick up or arrange for pick-up/delivery
•	Hold or Deliver Pre-Paid t-shirts to Boxing Captain

Volunteer Meeting
•	Pull T-Shirts for last minute changes provided by Volunteer Coordinator before Volunteer Meeting 
•	Bring T-Shirts and Jerseys to volunteer meeting
•	Bring additional T-Shirts for exchanges or last minute additions

Post Ride Tasks
•	Create a revised captain’s checklist which integrates lessons learned
•	Turn captain’s folder into volunteer coordinator or ride chair