Newsletter Submittal Guidelines
All articles, letters, stories of bicycling experiences, appropriate classified ads, artwork etc. are welcome.
Nothing will be accepted verbally.
An on-line version of the newsletter is produced, so indicate any submitted material that you do not want to appear in the on-line edition.
Submittal Deadline
All materials are due no later than 8:00 a.m. on the 15th of each month. Submit materials as early as possible so any problems can be addressed.
Submittal Means
All materials must be emailed to Will Benedict at willbenedict@me.com
Email Will Benedict concerning the following submittal requirements or other questions.
Text Submittal Requirements
- Text must be submitted within the body of an email or as an attachment.
- Text attachments must be in Word (.DOC or .DOCX) or (.RTF) format.
- Text should be submitted with minimal formatting using upper and lower case. Use bold to indicate emphasis and italic for long quotes or publication names.
- Text should not contain titles in all caps.
- Text should be checked for spelling and grammar before submittal.
Image Submittal Requirements
- Images must be submitted as separate email attachments – do not imbed images in text documents.
- Images should be submitted unaltered.
- Images must be submitted in JPG, TIFF or PSD (Photoshop) format.
- Images must be a minimum of 300 pixels per inch.
- Images must be a minimum of 4 by 6 inches.
- Email Will Benedict if your images do not fall within the above parameters
Document Submittal Requirements
When submitting a document (e.g., poster, flyer, etc.) that includes both images and text for inclusion in the newsletter, provide the document in PDF format. The PNG format may be used for articles and images acquired from the web.
Editing
The editor reserves the right to reject material.
- Images will be adjusted, sized and cropped to fit newsletter layout and support quality printing.
- Text will be placed and formatted to conform to the newsletter design.
- Feature articles (e.g., Presidents Message, Membership Profile, Meeting Minutes, etc.) will receive as little editing as possible.
- General articles (e.g., Reports, Ride Calendar, announcements, etc.) may be more extensively edited.
- Editing will only be done to achieve the following:
- Correct spelling or grammar
- Improved clarity
- Communicate the same meaning with fewer words
- Conform to newsletter layout and style patterns
- Produce consistency & reinforce patterns
- Reduce the occurrence of widows (short lines at the end of paragraphs), Orphans (single lines at the top of columns) and rags (irregular or uneven margins)
- Reduce redundancy within an issue
- Fit content within layout and space limitations