Board Member Position Descriptions
President
Email president@slobc.org
From the Bylaws
PRESIDENT shall have the right to call meetings and shall preside over meetings of the Board and general membership. He/she shall administer the management of affairs of the corporation; establish committees and define the duties and powers of such committees and have such other powers and duties as may be required, subject to the approval of the Board. He/she shall be ex-officio member, with vote, of all committees except the nominating committee.
Tasks
- Preside over the general and board meetings which involves reserving meeting locations, building agendas, and chairing the meetings.
- Establish committees to investigate/resolve specific topics arising at board meetings or from other sources.
- Handle club correspondences (sending letters with donations, reviewing correspondences received, integrating topics received into meeting agendas).
- Write monthly articles for the newsletter on topics selected by the president.
- Review, revise and respond to tasks found in the president's timeline. The goal is to support board members and volunteers in completing their tasks.
- Represent the SLOBC before community, city and county organizations and entities on issues related to club events and bicycling.
- Maintain communication with local organizations financially supported by the SLOBC.
- Maintain communication and a cooperative relationship and coordinate club activities with local bicycling organizations such as Bicycle Coalition, CCCMB and Bicycle Advisory Committees.
Vice-President
Email vice-president@slobc.org
From the Bylaws
VICE PRESIDENT shall assist the President, coordinate volunteer recruitment and recognition programs and in the absence of the President, shall perform all duties and have all powers of the President. He/she shall have such other duties as may be assigned by the President or Board.
Tasks
- Work with the president to develop and maintain relationships with partner organizations.
- Assist the president in developing issues and drafting proposals for presentation to the board.
- Coordinate the club’s volunteer recognition program.
- Coordinate the creation and updating of club volunteer job descriptions.
- Lead searches for members to fill open standing volunteer positions.
- Oversee the maintenance of club volunteer records.
Secretary
Email secretary@slobc.org
From the Bylaws
SECRETARY shall serve all notices required by law or by these bylaws. He/she shall handle all correspondence of the corporation under the direction of the President of the Board of Directors. He/she shall keep a record of the proceedings of all meetings of the Board and the general membership. These shall be provided to the Newsletter editor for publishing in a timely manner. He/she shall have such other duties as may be assigned by the President or Board.
Tasks
- Prepare minutes from our monthly general meetings, and provide them to the newsletter editors for publication.
- Prepare minutes for our board meetings which are distributed to the board members.
- Prepare and publish changes to club policies as they arise during the year. All these are then collected so that the club policies can be updated each year.
- Computer skills helpful in communicating with board members and for preparing correspondences.
Treasurer
Email treasurer@slobc.org
From the Bylaws
TREASURER shall furnish, or cause to be furnished, a complete set of books of the accounts, which shall include preparing and maintaining a set of standard ledgers, depositing funds and rendering statements, and opening such books of accounts to inspection by any Director or member. He/she shall be chairman of the Finance/Budget Committee and present a budget for the next fiscal year for the approval of the Board. He/she shall provide and prepare for a year-end review, if requested by the Board and shall make an annual report to the membership.
Requirements
The treasurer must possess computer skills necessary to maintain the electronic financial records.
Tasks
- Prepare checks to pay bills, disburse donations and reimburse members for incurred expenses.
- Deposit monies received.
- Reconcile monthly bank statements and account reports, edit transactions and resolve any issues as required. Go to Account Management for process notes.
- Maintain a complete set of financial records.
- Schedule and chair the annual budget committee in October which results in the club's financial and contributions budgets for the following year.
- Submit returns and pay sales taxes as required by the State of California.
- Provide all necessary information to club's accountants for their preparation of the club's annual tax returns.
- Renew or membership in the Bicycle Ride Directors Association of America at the beginning of each year. This entitles us to carry our insurance through the overall coverage of BRDAA.
BRDAA, 755 North Leafwood Court, Brea, CA 92821, Phone (562) 943-0817
Membership Coordinator
Email membership@slobc.org
From the Bylaws
MEMBERSHIP COORDINATOR shall maintain a membership tracking and recording system and collect dues. He/she shall have such other duties as may be assigned by the President or Board.
Tasks
- Maintain a membership tracking and recording system. Go to Membership Management for process notes.
- Collect and record dues. Provide funds to the treasurer.
- Notify members when their membership expires.
- Provide membership updates for the monthly newsletter.
- Provide updated address file for mailing of the monthly printed newsletter.
- Provide updated email address for distribution of the monthly email newsletter.
- Prepare and distribute the annual membership directory.
- Computer skills required to maintain the membership database and to publish the annual directory.
Ride Coordinator
Email ride-coordinator@slobc.org
From the Bylaws
RIDE COORDINATOR shall coordinate the development and operation of monthly rides and the publishing of their schedules, plan or coordinate special club rides and have such other duties as may be assigned by the President or Board.
Tasks
- Develop SLOBC Ride Program related practices, procedures and policies .
- Communicate with the Ride Series Coordinators to ensure that website and newsletter information is correct and discuss club ride issues and policies (rideleaders@slobc.org).
- Coordinate the publication of the monthly ride calendar.
- Coordinate special club rides.
- Organize and lead the annual Indulgence Ride.
- Organize the annual New Year's Day Ride.
- Organize and conduct the annual Ride Leader Lunch.
Newsletter Editor
Email newsletter-editor@slobc.org
From the Bylaws
NEWSLETTER EDITOR shall publish the club newsletter and have such other duties as may be assigned by the President or Board.
Tasks
- Consolidate member inputs of information for the monthly club newsletter.
- Format the newsletter and provide this to the printing company.
- Provide the newsletter files to the webmaster for the web site.
- Computer skills required to effectively collect, format and publish the newsletter.
Advocate
Email advocate@slobc.org
From the Bylaws
ADVOCATE shall monitor cycling related legislative issues, act as liaison to outside organizations and have such other duties as may be assigned by the President or Board.
Tasks
- Monitor cycling related legislative and community issues.
- Act as liaison to outside organizations.
- Collect member inputs to the annual "unmet needs" solicitation from the San Luis Obispo Council of Governments (SLOCOG).
- Report to the Board and membership on cycling issues.
Historian
Email historian@slobc.org
From the Bylaws
HISTORIAN shall collect and preserve club memorabilia, create and maintain a digital record of club events and have such other duties as may be assigned by the President or Board.
Tasks
- Digitally photograph or have photographed club activities and events.
- Post information about club history, activities and events on social media.
- Archive the club’s digital history.
- Assist members in locating information about past club activities.
- Define and collect physical memorabilia to be kept in the future and maintain all physical memorabilia.
- Function as Parliamentarian at board meetings: Identify applicable existing Bylaws and Policies during deliberations.
Safety
Email safety@slobc.org
From the Bylaws
SAFETY DIRECTOR shall provide safety guidance to club members and to the ride chairs of our annual rides.
Tasks
- Promote safe and courteous riding by club members.
- Give safety presentations at our club meetings.
- Provide safety guidance to the ride chair for our two annual event rides.
- Organize the Ontario Road cleanup
Ontario Road Cleanup
The SLOBC has adopted the section of Ontario Road from Johnson Ranch to San Luis Bay Drive.
Tasks
- Coordinate with county highway agency
- Announce work sessions in the SLO Coaster. Typically 8:30 AM on a Saturday at the Johnson Ranch parking area
- Have bagels, cream cheese, coffee and hot water for tea at the start
- Remind volunteers to bring gloves, shovels, rakes, and brooms
- Bring safety vests, trash bags and some trash grabbers and garden tools
Volunteers
- Arrive at 8:30 AM on the day specified at the Johnson Ranch parking area
- Bring gloves, shovels, rakes, and brooms
- Pickup and bag trash
Public Relations
Email public-relations@slobc.org
From the Bylaws
PUBLIC RELATIONS COORDINATOR shall manage activities and initiatives to promote the club to the community and to attract new members and have such other duties as may be assigned by the President or Board.
Tasks
- Promote the SLOBC with the goal of attracting new members.
Examples: Oversee SLOBC participation in Farmers Markets and local events - Improve the retention of existing members.
- Maintain contact with local bike shops.
Examples: Provide SLOBC materials and see that their information on our website is correct. - Coordinate the placement of club news, events, contributions and century rides in local newspapers and on local radio and television.
- Post club news on Facebook, the Club Blog and other sites as appropriate.
- Provide the Public Relations function for the Wildflower & Lighthouse as appropriate
- Represent the SLOBC whenever appropriate or requested by the board.
Programs Coordinator
Email programs@slobc.org
From the Bylaws
PROGRAMS COORDINATOR shall be responsible for programs at General Meetings and have such other duties as may be assigned by the President or Board.
Tasks
- Identify, schedule, promote and support programs at SLOBC’s General Meetings.
- Recruit and chair a Programs Committee that includes the Director-At-Large.
- Communicate meeting food and drink needs to the Refreshments Coodinator.
- Identify and contract for meeting locations as planned.
- Recruit greeters and arrange for name tags.
- Maintain the club projector and laptop computer and assist presenters in their use.
At-Large
Email at-large@slobc.org
From the Bylaws
DIRECTOR-AT-LARGE shall represent the general membership, organize two annual Potluck Dinners, assist the Programs Coordinator and have such other duties as may be assigned by the President or Board.
Tasks
- Bring issues identified by members to the board.
- Plan, organize, publicize and conduct two annual potluck dinners.
- Identify and contract for potluck locations.
- Communicate meeting food and drink needs to the Refreshments Coodinator.
- Recruit greeters and arrange for name tags.
- Assist the Programs Director in developing programs for SLOBC’s General Meetings.